Foodservice Equipment Submittal Package Checklist

Project: __________________________

Submittal #: ____________________

Spec section(s): _________________

Date: __________________________

1 · Package document set

Every submittal package includes these, in this order.

Cover sheet — project, submittal number, spec section(s), date, and the submitting company
Transmittal — item list keyed to the schedule, with the reviewer/GC and the type (partial or full)
Table of contents / section dividers so the reviewer can navigate
Product data — manufacturer cut sheets marked to the exact model, options, and finish being furnished (strike what doesn't apply)
Shop drawings for anything fabricated or custom, matched to the drawings and schedules
Samples or physical mock-ups where the specification requires visual approval
Certifications & test reports the spec calls up (listings, ratings, compliance letters)
O&M data and warranties where required at this stage
Substitution request forms for any product not on the approved-manufacturer list

2 · Foodservice Equipment scope — by spec section

Pull a submittal for each section in your scope; confirm the spec's Part 1 list.

Equipment schedule: item number, description, maker, model, quantity and utility needs (voltage, phase, amps, water, waste, gas, exhaust)
A cut sheet for every item with the chosen model, options and accessories marked
Rough-in drawings showing the location, height and size of every plumbing, electrical, gas and exhaust connection
Shop drawings for custom stainless work: counters, sinks, tables and shelving, with materials and gauges
Kitchen hood shop drawings, coordinated with the hood fire suppression system and the exhaust fan
Walk-in cooler and freezer drawings: panel layout, doors, floors and the refrigeration system
Food safety and electrical listings for each item (such as NSF and UL) where the spec or health department requires them
Warranty, service and operation and maintenance data

3 · Before you submit — common rejection reasons to rule out

Reviewers flag these first. Verify each is not an issue before you send.

Cut sheets with options and accessories not marked
Rough-in drawings that do not match the MEP drawings for voltage, phase, gas size or drain locations
Item numbers that do not match the kitchen equipment plan
Hood drawings not coordinated with the fire suppression system or exhaust fan
Missing food safety or electrical listings that the spec or health department requires
Custom stainless drawings without materials, gauges or dimensions
Substitutions that change the utility needs without saying so

Free checklist from Submittal.app — the AI builder that assembles the whole package for you. submittal.app

Skip the checklist — let the AI build the package

Describe your foodservice equipment scope or upload the spec section. Submittal.app finds the cut sheets, assembles the package with a cover and transmittal, and lets you refine it in chat. First packages are free.

Build a foodservice equipment submittal free