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Roofing Submittal Package Checklist

Project: __________________________

Submittal #: ____________________

Spec section(s): _________________

Date: __________________________

1 · Package document set

Every submittal package includes these, in this order.

  • Cover sheet — project, submittal number, spec section(s), date, and the submitting company
  • Transmittal — item list keyed to the schedule, with the reviewer/GC and the type (partial or full)
  • Table of contents / section dividers so the reviewer can navigate
  • Product data — manufacturer cut sheets marked to the exact model, options, and finish being furnished (strike what doesn't apply)
  • Shop drawings for anything fabricated or custom, matched to the drawings and schedules
  • Samples or physical mock-ups where the specification requires visual approval
  • Certifications & test reports the spec calls up (listings, ratings, compliance letters)
  • O&M data and warranties where required at this stage
  • Substitution request forms for any product not on the approved-manufacturer list

2 · Roofing scope — by spec section

Pull a submittal for each section in your scope; confirm the spec's Part 1 list.

  • Membrane product data: type (TPO, EPDM, PVC, mod-bit), thickness, reinforcement, and color
  • Insulation: polyiso/EPS type, LTTR or R-value, facer, and layer configuration
  • Cover board and vapor retarder data where specified
  • Tapered insulation shop drawings showing slopes, crickets, drain sumps, and total thickness at key points
  • Fastening patterns or adhesion rates tied to the specified uplift rating (FM 1-90, ASCE 7 zones)
  • Flashing details: manufacturer standard details adapted to the project conditions
  • Sample warranty (NDL 20- or 30-year) and installer's certification from the manufacturer
  • Physical samples when specified — membrane swatches, edge metal color chips

3 · Before you submit — common rejection reasons to rule out

Reviewers flag these first. Verify each is not an issue before you send.

  • Mixed-manufacturer assembly with no system approval or warranty confirmation
  • Fastening pattern that doesn't meet the specified uplift pressure, or no pattern at all
  • Tapered plan with slopes below the code minimum or ponding at drains
  • Missing installer certification — the warranty requires an approved applicator
  • R-value shown as a nominal number when the spec requires LTTR at a design thickness
  • Warranty sample omitted, or a material-only warranty submitted where NDL is specified

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