Sealants & Waterproofing Submittal Package Checklist

Project: __________________________

Submittal #: ____________________

Spec section(s): _________________

Date: __________________________

1 · Package document set

Every submittal package includes these, in this order.

Cover sheet — project, submittal number, spec section(s), date, and the submitting company
Transmittal — item list keyed to the schedule, with the reviewer/GC and the type (partial or full)
Table of contents / section dividers so the reviewer can navigate
Product data — manufacturer cut sheets marked to the exact model, options, and finish being furnished (strike what doesn't apply)
Shop drawings for anything fabricated or custom, matched to the drawings and schedules
Samples or physical mock-ups where the specification requires visual approval
Certifications & test reports the spec calls up (listings, ratings, compliance letters)
O&M data and warranties where required at this stage
Substitution request forms for any product not on the approved-manufacturer list

2 · Sealants & Waterproofing scope — by spec section

Pull a submittal for each section in your scope; confirm the spec's Part 1 list.

Sealant schedule: each joint type and location, the sealant used, its color, and the primer and backer rod
Product data for each sealant showing its ASTM C920 type, grade and movement class (for example, Class 25 or 50)
Adhesion and compatibility test results on the actual substrates — the manufacturer's lab report, plus field adhesion tests where specified
Color samples for exposed sealants, matched to the adjacent finishes
Waterproofing product data for each system: sheet, fluid-applied, cementitious or bentonite, with primers, drainage boards and protection boards
Project-specific details at terminations, transitions to the air barrier, corners and penetrations
Installer qualification letter where the manufacturer's warranty requires a certified installer
Sample warranty in the term and form the spec asks for, and the flood or water test plan where required

3 · Before you submit — common rejection reasons to rule out

Reviewers flag these first. Verify each is not an issue before you send.

Sealant movement class lower than the joint design or spec requires
No adhesion or compatibility test results for the project substrates
Primers or backer rods left out of the schedule
Generic manufacturer details instead of project-specific ones at edges and penetrations
Warranty term or form that does not match the spec
No proof of installer certification where the warranty depends on it
Waterproofing not shown as compatible with the adjacent air barrier or flashing

Free checklist from Submittal.app — the AI builder that assembles the whole package for you. submittal.app

Skip the checklist — let the AI build the package

Describe your sealants & waterproofing scope or upload the spec section. Submittal.app finds the cut sheets, assembles the package with a cover and transmittal, and lets you refine it in chat. First packages are free.

Build a sealants & waterproofing submittal free