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Signage Submittal Package Checklist
Project: __________________________
Submittal #: ____________________
Spec section(s): _________________
Date: __________________________
1 · Package document set
Every submittal package includes these, in this order.
- Cover sheet — project, submittal number, spec section(s), date, and the submitting company
- Transmittal — item list keyed to the schedule, with the reviewer/GC and the type (partial or full)
- Table of contents / section dividers so the reviewer can navigate
- Product data — manufacturer cut sheets marked to the exact model, options, and finish being furnished (strike what doesn't apply)
- Shop drawings for anything fabricated or custom, matched to the drawings and schedules
- Samples or physical mock-ups where the specification requires visual approval
- Certifications & test reports the spec calls up (listings, ratings, compliance letters)
- O&M data and warranties where required at this stage
- Substitution request forms for any product not on the approved-manufacturer list
2 · Signage scope — by spec section
Pull a submittal for each section in your scope; confirm the spec's Part 1 list.
- Message schedule: every sign with its type, room or location number, and the exact text, arrows and symbols
- Shop drawings for each sign type: size, materials, thickness, colors, fonts, letter heights and mounting method
- Accessibility details for room and exit signs: raised characters, Grade 2 braille, non-glare finish, contrast and mounting height and location
- Location plans showing where each sign goes, keyed to the message schedule
- Material and color samples, and a full-size sample sign where the spec asks for one
- For exterior and monument signs: foundation and attachment details, and wind load calculations where required
- For lit signs: electrical data, the listing label, and the power location
- Warranty and care instructions
3 · Before you submit — common rejection reasons to rule out
Reviewers flag these first. Verify each is not an issue before you send.
- Braille, raised characters or mounting heights that do not meet accessibility rules
- Room signs placed on the wrong side of the door
- Message schedule using drawing room numbers instead of the owner's final numbers
- Missing color, material or finish samples
- Fonts, sizes or colors that do not match the design intent drawings
- No wind load or attachment details for exterior signs
- Lit signs without the electrical data or listing
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