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Door Hardware Submittal Package Checklist

Project: __________________________

Submittal #: ____________________

Spec section(s): _________________

Date: __________________________

1 · Package document set

Every submittal package includes these, in this order.

  • Cover sheet — project, submittal number, spec section(s), date, and the submitting company
  • Transmittal — item list keyed to the schedule, with the reviewer/GC and the type (partial or full)
  • Table of contents / section dividers so the reviewer can navigate
  • Product data — manufacturer cut sheets marked to the exact model, options, and finish being furnished (strike what doesn't apply)
  • Shop drawings for anything fabricated or custom, matched to the drawings and schedules
  • Samples or physical mock-ups where the specification requires visual approval
  • Certifications & test reports the spec calls up (listings, ratings, compliance letters)
  • O&M data and warranties where required at this stage
  • Substitution request forms for any product not on the approved-manufacturer list

2 · Door Hardware scope — by spec section

Pull a submittal for each section in your scope; confirm the spec's Part 1 list.

  • Hardware schedule: each opening number, door and frame type, fire rating, hardware set number, and every item in the set with manufacturer, model, function, finish and quantity
  • Product data for every item: hinges, locksets and cylinders, exit devices, closers, stops, seals and thresholds, door pulls and plates
  • Finish designation for each item (BHMA code, e.g. 626 or 630), matched to the spec
  • Wiring diagrams for electrified openings — electric strikes, mag locks, power transfer hinges, request-to-exit and door position switches — showing the power supply and the connection to access control and fire alarm
  • Keying schedule as its own submittal, after the keying meeting with the owner
  • Templates for the door and frame makers, so lock, hinge and closer preps match
  • Fire-rated hardware listing for every rated opening, plus any certification the spec asks for (often from an Architectural Hardware Consultant)
  • Warranty and maintenance data where the section calls for it

3 · Before you submit — common rejection reasons to rule out

Reviewers flag these first. Verify each is not an issue before you send.

  • Hardware sets that do not match the door schedule — missing openings, wrong door numbers, or pairs treated as singles
  • Non-rated exit devices or hardware on fire-rated openings
  • Lock or exit-device functions that do not suit the room (for example, a classroom function where storeroom was specified)
  • Wrong finish, or mixed finishes on the same opening
  • No wiring diagrams for electric strikes, mag locks or power transfer hinges
  • Closers with the wrong arm type or mounting for the door swing
  • Hardware that fails accessibility rules — knobs instead of levers, or closers that exceed the opening-force limit

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