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Fire Protection Submittal Package Checklist

Project: __________________________

Submittal #: ____________________

Spec section(s): _________________

Date: __________________________

1 · Package document set

Every submittal package includes these, in this order.

  • Cover sheet — project, submittal number, spec section(s), date, and the submitting company
  • Transmittal — item list keyed to the schedule, with the reviewer/GC and the type (partial or full)
  • Table of contents / section dividers so the reviewer can navigate
  • Product data — manufacturer cut sheets marked to the exact model, options, and finish being furnished (strike what doesn't apply)
  • Shop drawings for anything fabricated or custom, matched to the drawings and schedules
  • Samples or physical mock-ups where the specification requires visual approval
  • Certifications & test reports the spec calls up (listings, ratings, compliance letters)
  • O&M data and warranties where required at this stage
  • Substitution request forms for any product not on the approved-manufacturer list

2 · Fire Protection scope — by spec section

Pull a submittal for each section in your scope; confirm the spec's Part 1 list.

  • Shop drawings: piping layout, pipe sizes, head locations, hanger and seismic bracing details per NFPA 13
  • Hydraulic calculations tied to the remote area(s) shown on the drawings, with the water supply data (flow test) referenced
  • Cut sheets for every component: sprinkler heads by K-factor and temperature rating, valves, switches, backflow preventer, fire department connection
  • Material listings — everything must be UL listed / FM approved for the service
  • Designer's NICET certification when the spec requires it

3 · Before you submit — common rejection reasons to rule out

Reviewers flag these first. Verify each is not an issue before you send.

  • Hydraulic calcs based on an outdated or missing flow test
  • Remote area selection the reviewer disagrees with, or density below the specified hazard classification
  • Missing seismic bracing calculations where required
  • Battery calcs that omit the derating factor or don't match the final device count
  • Candela ratings or spacing that fail ADA/NFPA 72 coverage in specific rooms
  • Non-listed components, or heads mixed from multiple manufacturers where the spec forbids it

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