← Back to the flooring guide

Submittal.app

Flooring Submittal Package Checklist

Project: __________________________

Submittal #: ____________________

Spec section(s): _________________

Date: __________________________

1 · Package document set

Every submittal package includes these, in this order.

  • Cover sheet — project, submittal number, spec section(s), date, and the submitting company
  • Transmittal — item list keyed to the schedule, with the reviewer/GC and the type (partial or full)
  • Table of contents / section dividers so the reviewer can navigate
  • Product data — manufacturer cut sheets marked to the exact model, options, and finish being furnished (strike what doesn't apply)
  • Shop drawings for anything fabricated or custom, matched to the drawings and schedules
  • Samples or physical mock-ups where the specification requires visual approval
  • Certifications & test reports the spec calls up (listings, ratings, compliance letters)
  • O&M data and warranties where required at this stage
  • Substitution request forms for any product not on the approved-manufacturer list

2 · Flooring scope — by spec section

Pull a submittal for each section in your scope; confirm the spec's Part 1 list.

  • Product data per flooring type: construction, wear layer thickness (LVT), face weight (carpet), slip resistance (DCOF for tile), and fire test data where required
  • Physical samples in the specified size and quantity, labeled by tag and colorway — architect keeps a set
  • Adhesives and installation materials matched to the manufacturer's system, with the specified working-moisture limits
  • Moisture mitigation product and method where slab conditions or the spec require it
  • Patching/self-leveling compound data
  • Wall base, stair treads and nosings, and transition strips by location
  • Seaming diagrams for sheet goods and carpet where specified; pattern/dye-lot commitments for large areas
  • Maintenance instructions — commonly required with the package, not just at closeout

3 · Before you submit — common rejection reasons to rule out

Reviewers flag these first. Verify each is not an issue before you send.

  • Samples missing, wrong size, or unlabeled against the finish schedule tags
  • Adhesive from a different manufacturer than the flooring system, voiding the warranty
  • No moisture testing plan or mitigation product where the spec requires one
  • DCOF or flammability data missing for the specified areas
  • Wall base and transitions omitted (they are in the section's submittal list more often than not)
  • Wear layer or face-weight below the specified minimum on a proposed 'equal'

Free checklist from Submittal.app — the AI builder that assembles the whole package for you. submittal.app

Skip the checklist — let the AI build the package

Describe your flooring scope or upload the spec section. Submittal.app finds the cut sheets, assembles the package with a cover and transmittal, and lets you refine it in chat. First packages are free.

Build a flooring submittal free