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Lighting Submittal Package Checklist

Project: __________________________

Submittal #: ____________________

Spec section(s): _________________

Date: __________________________

1 · Package document set

Every submittal package includes these, in this order.

  • Cover sheet — project, submittal number, spec section(s), date, and the submitting company
  • Transmittal — item list keyed to the schedule, with the reviewer/GC and the type (partial or full)
  • Table of contents / section dividers so the reviewer can navigate
  • Product data — manufacturer cut sheets marked to the exact model, options, and finish being furnished (strike what doesn't apply)
  • Shop drawings for anything fabricated or custom, matched to the drawings and schedules
  • Samples or physical mock-ups where the specification requires visual approval
  • Certifications & test reports the spec calls up (listings, ratings, compliance letters)
  • O&M data and warranties where required at this stage
  • Substitution request forms for any product not on the approved-manufacturer list

2 · Lighting scope — by spec section

Pull a submittal for each section in your scope; confirm the spec's Part 1 list.

  • A cut sheet for every type on the fixture schedule, in schedule order, tagged with the type letter
  • Full catalog logic decoded: lumen output, CCT, CRI, voltage, driver type (0-10V, DALI, DMX), options, and finish
  • Photometric data (IES files or summary tables) when the spec or designer requires it
  • Emergency lighting: battery packs, inverters, or generator-transfer devices with runtime and listing data
  • Poles and bases for exterior fixtures, with EPA and wind-load data
  • Controls: occupancy/vacancy sensors, dimmers, relay panels, network devices, plus a sequence of operations and zoning plan where specified

3 · Before you submit — common rejection reasons to rule out

Reviewers flag these first. Verify each is not an issue before you send.

  • Catalog number incomplete or ordering matrix unmarked
  • Wrong CCT or CRI versus the schedule (3500K submitted against a 3000K schedule)
  • Dimming driver that doesn't match the control system protocol
  • Substituted fixture without photometrics proving equivalent distribution
  • Missing emergency listing (UL 924) on egress fixtures
  • Exterior fixtures without the specified finish or without pole EPA calculations

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